The Productive Pastor

Do you have big rocks in your schedule? Or do you just do everything in the order it comes in? 

We are going to talk about making sure the right things are scheduled and scheduled first in this episode. 

5 Most Popular Productive Pastor Episodes

1. 17 Why You Need a Production Calendar
2. 14 The Power of a Time Audit
3. 16 Justin Wise on Call, Hustle and Why Goals Matter
4. 1 How to Reset your Morning
5. 5 A Conversation with JD Walt about Sabbath

Social Media Redux

1. schedugr.am-HT to Skye Mclain
2
Bufferapp.com power scheduler (use it. Trust me)
3. Meet Edgar-if only I had the money for this one. 

This last week I worked on being more intentional with my personal social media scheduling and was able to increase Productive Pastor downloads by 300%. Trust me, we can never stop being intentional enough with our social media scheduling. It free's us up to actually be social and interact with people. 

Scheduling the Big Rocks

Have you ever seen the illustration involving a jar, big rocks, pebbles, sand and water (or some variation). The basic idea is when we put the big (ie: most important) things in first we are able to get everything else in. This episode we are going to talk about how to schedule those big rocks. 

1. What Matters Most?
What are the things in your ministry or life that matter most? These are the things you must do. They might be tasks no one else knows about, but in order for your ministry to move forward they must be done. They can be the things that only you can do (hopefully this is the case). 

2. Yearly->Monthly->Weekly->Daily
What are you doing tomorrow? Having an accurate plan for what your week will look like is key. We can't just declare something important, never strategize how to attack it and expect it to get done. Big rocks are always part of a boulder. 

3. Weekly Planning
The Week is Where You Win.

I think the week is the time during our strategic productivity that provides the best results. If we can rock the week-we can do anything. Sit down with your big rocks and determine how much time they will take to accomplish. You are going to schedule that time first. 

4. Build Your Workflow

1. Meetings/Things that Don't Move.
2. Big Rocks
3. Medium stuff
4. Everything Else

Resources Mentioned

Week Dominator by NeuYear
The Pastor: A Memoir by Eugene Peterson
The Contemplative Pastor by Eugene Peterson

Volunteer Rocket: I have been using this program for the last two months and I can't tell you how much it is affecting our ministry design at Foundry. It is expensive, but I would buy it all over again. 

Remember to sign up for the Productive Pastor Insider List. Get a great FREE productivity resource and the inside scoop every other Friday.

Direct download: pp30_mixdown.mp3
Category:general -- posted at: 12:30am CST

Welcome to the 29th Productive Pastor. This episode is all about social media scheduling and how that might affect transparency and honesty. I also give a social media scheduling sheet at the bottom of the shownotes. This whole episode came from this instagram picture from a few months back.

While I am not scheduling a month in advance right now, I totally believe in mapping out social media scheduling. My friend David Lyell asked a great question and I promised I would hit it up in a future episode. Well now you have it!

The Middle

Thanks for all the great folks who shouted out about the last episode with Omar and Michelle. They got open and honest with us and it really resonated with people.

I also want to thank Michael Romans for this awesome tweet.

Project Management Links 

We did a couple of episodes on project management in season two and I found two great links this week about project management tools. I want to share them with you, I think both are great ideas for how to actually manage a project.

How To Organize Your Entire Life with Trello

No Project Manager? Try Bullet Journaling for Business Productivity

How to use Social Media Scheduling (and not lose your soul)

I believe highly in social media scheduling, just for the sake of productivity, much less for intentionality. Many people argue that doing great social media takes to much time, but with scheduling you can take care of it in a few minutes a week. Let's break this into the Why, What, When, Who and How.

Why
If you think everyone in your network see's the posts you make, you will be really surprised. A tweet has a lifespan of about 18 minutes, Most Facebook page updates are seen by 6-20% of the audience. I think Instagram probably has the best ratio, but I am not convinced they aren't using a viewing algorithm. If you want to make maximum impact, you have to schedule your most important updates.

Simply Measured for Facebook

What
Look at your insights, analytics and statistics. Let that data tell you what you need to be posting, what people are responding to best and how they are responding.

When
What are the best times of the day for you? When is it a bad idea to post?

Who
Your data tells you who follows you. What questions should that make you ask?

How
Each network has the best tools to schedule your posts. For Facebook I recommend the native scheduling ability. For twitter I use hootsuite. There is now a way to externally schedule instagram with www.latergram.me. I am a big fan of buffer for personal twitter and facebook sharing, but I find it isn't the best for organizational scheduling.  

So how do I use this sheet?
I highlight one thing to be my Major Emphasis. This is the most important "thing" I am trying to communicate that week. I also have a few medium items as well. I also make sure to emphasize a few posts that are more than likely to get high levels of engagement (based on my research). I then begin to fill in my posts for each network based off of the times I know things work best in each network. If a post is really important, I make sure to schedule it at the time I know the most people are online. I feel in the blanks after that.

Productive Pastor Social Media Schedule (download)

Transparency
The kicker in all of this is exactly what Dave asked about. We have to be strategic but we also have to be transparent. Folks will shut us off in a heartbeat if we are just advertising to them. Part of the beauty of doing this all at one time is realizing how you aren't being social and you are just asking, asking and asking.

Resources Mentioned

Justin Wise Think Digital.

Remember to sign up for the Productive Pastor Insider List. Get a great FREE productivity resource and the inside scoop every other Friday.

Direct download: PP29.mp3
Category:general -- posted at: 11:52am CST

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