The Productive Pastor

Have you ever noticed how hectic ministry can get? It is an interesting job because we always have certain things needing to get done every week (sermons, programing, teaching), but we also live with the realization at any moment an urgent emergency can take us away from our carefully planned schedule.  They can either blow up our scheudle or give us the best possible space to minister to other people. In this episode I share my tips to navigating the time bomb.

The List:
It's Not About "Productivity." It's About Living Purposefully. by Sam Spurlin
This is a great article. It totally gets the conversation we are having with the Productive Pastor. I encourage you to go read this and think about how and what narrative your schedule is telling others.

Navigating the Time Bomb:

Part of ministry is responding. We respond to crisis, emergencies and pastoral care. We are called to be the living presence of Christ in our areas of ministry. Sometimes that means dropping everything and being with people. It comes with the territory and we need to learn to be fully present in those moments, not distracted and thinking about what else we can be doing. Here are three tips to navigating the time bomb.

I like to use the analogy of jazz music. Jazz musicians can improvise beautifully. Before they get that talent they have to spend the time building a foundation. They practice scales, modes, chords, inversions and many other things for years to build up the ability to improvise. It is their foundation that lets them jump off into improvisation and brings them back into the structure of the song. Our schedule is our foundation. We improvise when we navigate time bombs.

1. Have a Structure for the Week.
Know what you are generally planning on doing each day. Have a good idea of what you want to accomplish over your workweek. This helps you build an exit and an on ramp for the times things get hectic.

2. Knowledge of the small, medium and big stuff.
We all have different tasks with different levels of importance. I typically do around 20 small tasks within 2 hours on Monday morning. It immediately clears up so much of my week The small tasks are also those things we can fit into 15-20 minutes. Our medium level tasks are usually small steps in long range projects. We might even be able to take them off our schedule for a week. Our big things need to only be one thing. It is the non-negotiable task for the week. Mine is my sermon. I will carve out time for that no matter what is going on.

3. Hustle.
Sometimes we just have to hustle. I recommend using some form of Pomodoro to put my nose to the grindstone. This webapp will help you hustle.

Resources Mentioned:The Emergent Task Planner

Share your productive space-Earlier in the year Mashable ran a great piece on taking a picture of your productive space. I really nerded out checking this out. Earlier this week I saw a great instagram picture listener Bill Streger posted (here is the picture). I think it would be awesome seeing all of your productive spaces, tips and how you keep your ministry organized. Tag your picture #productivepastor and share with us! You can keep up with peoples entries with the #productivepastor tagboard. Every picture will be an entry to winning a great prize package. If you review and rate on iTunes you get two entries!

Direct download: pp008.mp3
Category:general -- posted at: 12:30am CST

In this episode I want to share with you the three most productive times of my week. These are the three blocks of time I will fight for and I find essential to having a great week. I am a big fan of finding repeatable patterns and realizing the benefit of them. Some of these times I stumbled into and other times I heard about them from other people. I have incorporated these blocks of time into my week over years.

The List:

Busy Isn’t Respectable Anymore: Tyler Wardis
My Dad sent me this link in an early text message last week. It made me think of how many times I almost brag about my schedule to people. Internally, I think many of us do this, but what does it really communicate? If we are trying to develop and live out a theology of productivity, especially one that differs from the world, we need to take Tyler’s words to advice.

More Insights on Building a Rock Solid Routine: Jocelyn K. Glei
This is a great post with several links. What I like about it though isn’t the curation, it’s the focus on shipping. We all need to get things done. What we need to do even more is get things done with a purpose.

Honesty Moment:

What I have really been thinking about more is how and why we are supposed to be doing ministry the way we are/want too? I have struggled for years with taking a modern communication approach to my ministry and as I think about why I write and podcast I still struggle. There is a basic truth providing momentum to me over the last few months. The more I think about it I realize it is totally true.

We cannot wait for someone to hand us the ministry we have been called to.

This is a process of discernment. All of the conversation about productivity stems from this. Are we doing everything we can to be fully living inside of our own individual call? Our participation in moving forward is the reason we do focus on certain passions.

The Three Most Productive Times in My Week

I have three times I look forward to every week.

1. My Sunday Review:
I picked this up from Michael Hyatt’s Creating Your Personal Life Plan and it helps so much. I use around an hour Sunday evening to review my goals, dream big as well as make sure loose ends are tied up. I also try to collect the things I need to pay attention to during the next week.

2. My Monday Morning Planning Session:
This started in seminary. I would sit down once a week to craft out my next 7 days. The actual time has shifted around (it used to be on Friday afternoons). This is when I get really practical. I get to my local coffee shop first thing in the morning and I design my week. I look at the things I collected the previous evening as well as check up on regular activities. I open my evernote weekly template and plug things in. I check all of these against my weekly talk plan and find the best place for everything to get done.

3. My Friday Creative Session:
I try to take Friday off. I am about 70% successful with this. I usually defend Saturday as a Sabbath, so from time to time I will catch up with certain work on Friday morning. I always make sure if something is pushed into Friday morning it is creative work. I use this time to plan out blog posts, podcast content and other parts of my creative life.

Toolbox Tip:
This isn’t revolutionary. We all need to find things that fill our life. We need to relax and enjoy who God made us to be. Find a hobby or other way to instantly decompress.

Resources:
Getting Things Done
Evernote Essentials

Direct download: PP007.mp3
Category:general -- posted at: 12:12pm CST

productive pastor

In today's podcast I talk about my new favorite productivity trick. I use templates for EVERYTHING. I cannot imagine not having access to them. They are super handy for several different reasons and I will share those with you later on.

The List:Top 10 Reasons Why I Love Evernote from Timemanagementninja.com
Consider this to be a great introductory post on how Evernote can change the way you do life. Wouldn't it be amazing to not have to constantly be trying to remember everything all the time and have instant access to all your thoughts, lists and other information?

Mikes on Mics Podcast
This is another great producivity podcast I have really been enjoying over the holidays. I powered down several episodes while traveling and Mike and Mike do a great show.

You've Got 25,000 Mornings as an Adult: 8 Ways to Improve Your Morning Routine: James Clear wrote a fantastic article about why mornings really matter and how they can be the best time of day for anyone. If you haven't taken advantage of mornings yet, I hope this convinces you.

Organize Your Life in 21 Days from Michael Lukaszewski
Michael, CEO of The Rocket Company, has put together a great free resource. I went through this email series late in 2013 and it is full of really practical tips to getting life more organized. It is done through quick email messages and gives you a few days to complete each task. I highly recommend it.

Up Your Productivity With Templates

How many times have you realized you missed doing a really simple task a couple of days back? For me, it was always sends the exact same email every Wednesday. I had to find a way to automate it, but it had to be customized every week. I tried putting a calendar reminder, but that didn't work either. It would go off at the wrong time and I would still forget.

I also like to evaluate regular events (like Sunday) and wanted to go through the same questions every time. This was a little bit more familiar. I realized I just needed to start setting up templates to organize many of the same tasks I do each week. Here are a few reasons templates can nearly instantly up your productivity.

1. They focus life. If anything is important in our life, personal or work, it has to be part of our habits. We focus so much of what we do around regular tasks, like exercising, reading, prayer and even event preparation, committee emails and other communication tasks. Templates help us with consistency.

2. They help us complete unnatural work.
There are certain tasks I need to accomplish weekly I am not naturally wired for. But that doesn't mean I can drop the ball. Having a template set up helps me to know it is coming and when it needs to be done.

3. They help us grow.
Templates keep us focused on what absolutely must be done. But they also help us track things. I use templates for many different things. Some are extremely task focused. Others tasks are template based because I want to build regular routines and rhythms. Doing the same thing over and over helps me with that.

My Weekly Tasks Template (pdf).

Tool Box Tip How many times do we know when we are worthless? I can tell you, without a doubt, I can't get anything done around 2;30. So I don't plan on it. I schedule really mindless tasks for this time. Or I take a quick nap or read a book. Getting over this 30-45 minute hump in my day the right way really affects what I do for the rest of the day.

Mentions:
I want to thank David Franks for winning our Christmas give away. He reviewed and rated The Productive Pastor on iTunes and shared on twitter. Thanks David!

I talked about the Evernote Essentials ebook on the episode. I highly encourage you to get this resource. If you have every wondered what you really should be doing, or could be doing with Evernote, this is the best way to learn.

A few episodes back I interviewed Jonathan Andersen and he gave us his template for Exegesis. In the shownotes I shared his template plus another one I was already using

Direct download: Episode006.mp3
Category:general -- posted at: 7:50am CST

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